Peer Review Process
Once a manuscript has been submitted to the journal, it is assigned to a member of the JEPS Editorial Team (an Editor) who oversees it throughout the entire publication process. The Editor starts by initiating the technical review phase. During the technical review, the Editor verifies that the manuscript strictly adheres to the JEPS submission guidelines. Furthermore, the manuscript is checked for plagiarism using specialised software. The Editor informs the author of any modifications that must be undertaken before the manuscript can move on to the content review phase.
As a student journal, JEPS provides authors with detailed feedback. Authors are required to make all modifications themselves, which enables them to learn as much as possible from the publishing experience.
The journal is happy to accept submissions of papers that have been loaded onto preprint servers or personal websites, have been presented at conferences, or other informal communication channels. These formats will not be deemed prior publication. Authors must retain copyright to such postings. Authors are encouraged to link any prior posting of their paper to the final published version within the journal, if it is editorially accepted.
Almost all submitted manuscripts are sent out to peer-review. Manuscripts not adhering to our Author guidelines will however not be considered. The journal operates a double-blind peer review process, meaning that authors and reviewers remain anonymous for the review process.
Peer review is overseen by one of JEPS’ Associate Editors. The Associate Editor assigns the manuscript to several Reviewers, reviews it himself/herself, and makes an editorial decision based on the recommendations of the Reviewers together with their own review. Reviewers must at least hold a PhD. The Editorial Decision lies with the Associate Editor. Please find here our Review Guidelines.
Authors may be invited to recommend or ask for the exclusion of specific individuals from the peer review process. The journal does not guarantee to use these suggestions. All reviewers must be independent from the submission and will be asked to declare all competing interests.
Copyeditors are native English speakers and students or PhD candidates in psychology, whose task it is to improve the manuscript in terms of grammar and syntax in order to ensure that the paper reads as well as possible.
Layout editing consists of taking the final copyedited submission and creating HTML or PDF files, known as galleys, which will be published by JEPS. Ubiquity Press, JEPS' publisher, performs the layout editing.
Proofreading is the last stage before publication. The manuscript is checked for inaccuracies that may previously have escaped the eye by the author and a Proof Reader. Proof Readers in JEPS are native English speaking students or PhD candidates.
JEPS has adopted a continuous online publication model that ensures that articles are published online without delay, as opposed to being published in a yearly issue. Articles published within a given year are bound to the same volume number.
Reviewers are asked to provide comment on the below topics and guidelines:
- Importance/relevance and originality of the research question or review
- Knowledge of the relevant literature
- Methodological adequacy
- Use of statistical methods and applications
- Ability to express the reviewed field coherently
- Adequate interpretation of the results
- Contribution and comprehensiveness of the discussion
- Implications for future research
- Clarity and unambiguity
The journal strongly encourages authors to make all data associated with their submission openly available, according to the FAIR principles (Findable, Accessible, Interoperable, Reusable). This should be linked to from a Data Accessibility Statement within the submitted paper, which will be made public upon publication. If data is not being made available within the journal publication, a statement from the author should be provided to explain why. Data obtained from other sources must be appropriately credited. When depositing data for a submission, the below should be considered:
- The repository the data is deposited in must be suitable for this subject and have a sustainability model.
- The data must be deposited under an open license that permits unrestricted access (e.g. CC0, CC-BY). More restrictive licenses should only be used if a valid reason (e.g. legal) is present.
- The deposited data must include a version that is in an open, non-proprietary format.
- The deposited data must have been labelled in such a way that a 3rd party can make sense of it (e.g. sensible column headers, descriptions in a readme text file).
- Research involving human subjects, human material, or human data, must have been performed in accordance with the Declaration of Helsinki. Where applicable, the studies must have been approved by an appropriate ethics committee. The identity of the research subject should be anonymised whenever possible. For research involving human subjects, informed consent to participate in the study must be obtained from participants (or their legal guardian).
- A ‘Data Accessibility Statement’ should be added to the submission, prior to the reference list, providing the details of the data accessibility, including the DOI linking to it. If the data is restricted in any way, the reasoning should be given.
A list of data repositories is available at http://oad.simmons.edu/oadwiki/Data_repositories.
The journal allows authors to deposit draft versions of their paper into a suitable preprint server, on condition that the author agrees to the below:
- The author retains copyright to the preprint and developed works from it, and is permitted to submit it to the journal.
- The author declares that a preprint is available within the cover letter presented during submission. This must include a link to the location of the preprint.
- The author acknowledges that having a preprint publicly available means that the journal cannot guarantee the anonymity of the author during the review process, even if they anonymise the submitted files (see review policy).
- Should the submission be published, the authors are expected to update the information associated with the preprint version to show that a final version has been published in the journal, including the DOI linking directly to the publication.
The journal strongly recommends that all authors submitting a paper register an account with Open Researcher and Contributor Identifier (ORCID). Registration provides a unique and persistent digital identifier for the account that enables accurate attribution and improves the discoverability of published papers, ensuring that the correct author receives the correct credit for their work. As the ORCID remains the same throughout the lifetime of the account, changes of name, affiliation, or research area do not effect the discoverability of an author's past work and aid correspondence with colleagues.
The journal encourages all corresponding authors to include an ORCID within their submitting author data whilst co-authors are recommended to include one. ORCID numbers should be added to the author data upon submission and will be published alongside the submitted paper, should it be accepted.
Competing Interests, Funding and Ethics
To ensure transparency, all authors, reviewers and editors are required to declare any interests that could compromise, conflict or influence the validity of the publication. Competing interests guidelines can be viewed here.
In addition, authors are required to specify funding sources and detail requirements for ethical research in the submitted manuscript (see Author Guidelines). All authors must confirm that they fit the definition of an author (see Authorship Guidelines), during submission.
Corrections and Retractions
The Press handles different kinds of error in accordance with guidelines from the Committee on Publication Ethics (COPE), where applicable. All articles have their proofs checked prior to publication by the author/editor, which should ensure that content errors are not present. Please contact the editorial manager if you believe an article needs correcting.
Post-publication changes are not permitted to the publication, unless in exceptional circumstances. If an error is discovered in a published article then the publisher will assess whether a Correction paper or Retraction is required. This ensures that the error can be appropriately corrected, whilst the integrity of the publication record is not broken. Please contact the publisher for the full Correction/Retraction policy.
Misconduct and Complaints
Allegations of misconduct will be taken with utmost seriousness, regardless of whether those involved are internal or external to the journal, or whether the submission in question is pre- or post-publication. All reasonable steps will be taken to identify and prevent the publication of papers where research misconduct has occurred, including plagiarism, citation manipulation, and data falsification/fabrication. If an allegation of misconduct is made to the journal, it must be immediately passed on to the publisher, who will follow guidelines from the Committee on Publication Ethics (COPE) on how to address the nature of the problem. Should the matter involve allegations against a member of the journal or publishing team, an independent and objective individual(s) may be sought to lead the investigation.
Should an author wish to lodge a complaint against an editorial decision or the editorial process in general they should first approach the Editor-in-Chief of the journal, explaining their complaint and ask for a reasoned response. Should this not be forthcoming or inadequate, they should raise the matter with the publisher, who will investigate the nature of the complaint and act as arbiter on whether the complaint should be upheld and investigated further. This will follow guidelines set out by COPE.
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